There, Marie copies the contents of the form into an email and sends it to the business card supplier. It goes to his manager who approves it and she sends the form to the Central Services team. John orders a new business card by completing a paper form and sends it in the internal mail. Here’s a typical example of where intranets can assist.

In fact, while document management is still recognized and utilized independently, it is also a common component found within intranet solutions. This scenario does not include 7.5% of the documents that will never be found again.Īs with most technologies, document management systems range in size and scope from smaller, standalone systems to part of larger, enterprise scale platforms with much more functionality. Taking into account these statistics, consider a scenario where 500 hours are consumed in retrieving the information while only one fifth of that time is spent in reading the actual content. Interestingly, professionals spend 50% of their time looking for files but only 5% to 15% of their time reading the required information. Furthermore, 90% of these documents are shuffled, which leads to lost time. This process enables corporate managers to reduce workload by minimizing the use of papers.Īccording to various sources such as Gartner Group and Laserfiche, 7.5% of all the documents get lost. Document Management Solutions provide organisations with the ability to convert, store and share a variety of digital documents within a network.

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