What are basic naming conventions for PDFs and Volumes?Īs shown below, PDF and Volume naming conventions are different. Non-PDF files were not added to the eCopy in a valid manner (see Section D of the eCopy guidance).The volume/folder naming convention was not valid (see Section B of the eCopy guidance).The PDF file naming convention was not valid (Refer to Section C of the eCopy guidance).The three most common errors for eCopy failure are: What are the most common errors made by applicants regarding the technical standards? Whether an original, supplement, report, or amendment, you can have a single PDF that comprises your eCopy. Make sure you follow the PDF naming convention for that file name by starting with the “001_” prefix. Also, make sure that your PDF does not exceed 50MB. See Figures 10 through 12 in the eCopy guidance for examples. The volume-based structure is more suitable for larger submissions.See Figures 3 through 9 in the eCopy guidance for examples. The non-volume-based structure is recommended for small submissions.You can use either structure for your eCopy. Should I use the volume-based eCopy structure or the non-volume based eCopy? Refer to the eCopy guidance. The first part of the guidance describes the eCopy program and Attachment 1 of the guidance describes the technical standards. Where can I find the technical standards for an eCopy? eCopy Hold Letters- If your eCopy fails the loading process, you will receive an eCopy hold letter that states the specific reason(s) for the failure. You are required to submit a replacement eCopy that addresses the reason(s) identified in your eCopy hold letter.Technical Standards for an eCopy - Your eCopy must meet the technical standards outlined in Attachment 1 of the eCopy guidance. If your eCopy does not meet the technical standards, it will fail the loading process.The FAQs found here address the following eCopy Program topics:

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